Privacy Policy
MARKET HARBOROUGH NETBALL PRIVACY POLICY
Market Harborough is committed to ensuring that personal information is held fairly, lawfully and securely in accordance with data protection laws. This policy covers the different elements of personal information we collect from you, what we do with the information, how long we will hold it, what won't be done with the information, and the rights you have.
Introduction to Data Protection
We have an obligation under Regulation (EU) 2016/679 of the European Parliament – the General Data Protection Regulation (‘GDPR’) to provide you with information about how and why we use your data. We accept our obligations and your legal rights set out in the GDPR. We are committed to protecting and respecting your privacy by complying with the principles of the GDPR.
Who are ‘we’?
In this policy, whenever you see the words ‘we’, ‘us’ or ‘our’, it refers to Market Harborough Netball.
Data Protection Officer
MH Netball's Data Protection Officer is Julia Trapp. Contact can be made via mhnl13@hotmail.com with subject GDPR.
Amendments to our Privacy Policy
This policy was last updated 11.08.2021
What is personal data?
‘Personal data’ means any information relating to a living individual (‘data subject’) who can be identified, directly or indirectly by the information.
The types of personal data we may collect
The data we collect about you will vary, depending on our relationship with you. Below are examples of the sorts of data that we may collect:
Full name and personal details (e.g. photograph, driving licence, passport number);
Contact information (e.g. home address, email address, telephone numbers);
Date of birth and/or age;
Next of kin and emergency contact information;
Imagery in video and/or photographic form and voice recordings;
Records of participation at events/sessions/competition;
Records of enquiries and other correspondence with you;
Marketing email lists; and
Suppliers, sponsors and client
How we use your personal information
We collect, store and process personal data for several purposes, mainly: our registrations and affiliations lists, programme and course administration; pathway, event and competition management; financial accounting; and marketing. We will not use any of the information that we collect from you, or about you, for any purpose other than those listed in this document or for purposes that are similar. If we would like to use your personal data in any other way, we will present you with relevant information at the point at which one of these additional purposes arises. The GDPR provides that legally we might hold and process your information for any of the following four reasons and we have included below a summary of what that means for Market Harborough Netball and how we might use information you provide to us:
Where required to perform a CONTRACT.
For example:
To administer and manage our relationship with affiliated members (and clubs, counties andregions). For example, when given personal information either directly or via a ClubSecretary during the affiliation process;
To send affiliated members information which is included within their membership benefitspackage;
To administer our relationship with people attending our programmes and to send theminformation about the programme;
To administer attendance on any programmes, competitions, events or training courses andto enable online assessment (where applicable); and
To fulfil our contractual relationship with clients, sponsors and suppliers.
Where required to comply with our LEGAL OBLIGATIONS.
For example:
To comply with health and safety requirements. For example, to ensure the safe running ofnetball sessions and to enable adaptations as required;
To comply with safeguarding requirements. For example, working with children orvulnerable adults;
To ensure we are offering equitable access to our services to avoid discrimination; and
For the prevention of fraud and other criminal activities.
Where there is a LEGITIMATE INTEREST.
For example:
To correspond and to answer queries and complaints;•To create a better understanding of players, supporters, customers or visitors. •To arrange for any trips or transportation of officials, athletes or volunteers to events;•To ensure understanding of the coaching and officiating workforce available;
To administer the relationship we have with players on our performance pathway •To comply with awarding bodies’ accreditation obligations; and•To administer and monitor attendance at events and competitions.
Where you have provided CONSENT.
For example:
We may use and process your personal information where you have consented for us to do so for the following purposes:
Promoting the sport, our events, opportunities;•Promoting our sponsors or partners’ events or services; and•Sending newsletters.Retaining your information
If we collect your personal information, the length of time that we retain it is determined by a number of factors, including the purpose for which we use that information and to comply with our other legal obligations (apart from GDPR). We do not retain personal information in an identifiable format for longer than is necessary. Where you have consented for us to retain your data, we will only hold the data for the duration of your consent.
Children
Children’s data are collected and processed in accordance with the information below. Parents and guardians are expected to ensure that the children they are responsible for are aware of how their personal data will be processed by us. We require parental or guardian consent to process personal data of any child under the age of 16.
Using your information for marketing
We do not share your information with any third parties. Only information about Market Harborough Netball and its sponsors will be sent to you.
Withdrawing consent
If we contact you by email, if you do not wish to receive future messages or if you would like us to contact you by other means of communications, please email mhnetball13@hotmail.com
Sharing your personal data and data processing
We only share personal data where we are required by law or with our suppliers or sub-contractors who carry out work for us and who you have given us permission to share it with. Other than the circumstances set out above, information about you will not be passed to a third party for any other purposes. All our suppliers and sub-contractors are required by their own data sharing agreements or contracts to treat your data as carefully as we would, to use it only as instructed, and to allow us to check that they do this.
Profiling
MH Netball does not perform any profiling that has legal or significant effect nor any automated decision making.
What we don’t do with your information
We never sell or share your information with other organisations to use for their own purposes.
Your rights
The GDPR grants you certain rights (‘information rights’) which we summarise below. Right of access
You have the right to obtain confirmation from MH Netball as to whether or not personal data concerning you are being processed, and, where that is the case, you have the right to access that personal data.
Right to rectification
You have the right to oblige MH Netball to rectify inaccurate personal data concerning you. Taking into account the purposes of the processing, you have the right to have incomplete personal data completed by providing a supplementary statement.
Right to erasure (right to be forgotten)
You have the right (under certain circumstances, but not all) to oblige MH Netball to erase personal data concerning you.
Right to restriction of processing
You have the right (under certain circumstances, but not all) to oblige MH Netball to restrict processing of your personal data. For example, you may request this if you are contesting the accuracy of personal data held about you.
Right to data portability
You have the right (under certain circumstances, but not all) to oblige MH Netball to provide you with the personal data about you which you have provided to MH Netball in a structured, commonly used and machine-readable format. You also have the right to oblige MH Netball to transmit the data to another controller.
Right to withdraw consent
If the lawful basis for processing is consent, you have the right to withdraw that consent.
Right to object to direct marketing
Where your personal data are processed for direct marketing purposes, you have the right to object at any time to processing of your personal data for marketing, which includes profiling to the extent that it is related to such direct marketing.
Rights in relation to automated decision making and profiling
MH Netball does not perform any automated decision-making based on personal data that produces legal effects or similarly significantly affects you.